Sharing Google Calendar

Learn how to share a Google Calendar with other Triton Email/Employee Email/Gmail accounts.

Instructions

1. Go to gmail.com and log in to your Triton Email/Employee Email account.

2. Go to Google Calendar by clicking the Apps Icon in the top right of the page and click the Calendar Icon. Find the calendar you want to share. Click the 3 dotted icon . A drop-down will appear,  choose Settings and sharing.

3. On the settings page, click the Share with specific people, then click ADD PEOPLE.

4. A pop-up will appear, from here enter the person’s Gmail or Edmail address you want to give access to the calendar. Afterwards, click on the permissions tab.

5. A list of permissions will be presented. Select a permission best suited for the user.

  • See only free/busy (hide details)
    • Allows the recipient to view Calendar events while hiding details and addresses, and say whether they will make it or be busy.
  • See all event details
    • Allows the recipient to view Calendar events with details and addresses, and say whether they can make it or be busy.
  • Make changes to events
    • Allows the recipient to view Calendar events with details and addresses, and say whether they can make it or be busy. As well as make changes to the events.
  • Make changes and manage sharing
    • Allows the recipient to view Calendar events with details and addresses, and say whether they can make it or be busy. As well as make changes to the events and share the calendar with other users.

6. Once everything is complete, click the Send button. This will send an email to the recipient with a link to the calendar asking if they would like to join.

Repeat Steps 3-6 to add additional users to access the calendar if needed.

Note

1. You can also try to export and send your friend an “.ics” file so that your friend doesn’t need to create a Google account to see the calendar. However, any change made after the export won’t show up on the ics file. To synchronize, you may need to export another ics file and send it again.

2. If the other person you are sharing the calendar with is having trouble seeing it click here for more tips to better diagnose the problem.

Additional Resources