How to add a Calendar Out Of Office

Before You Begin

This guide explains how to create an Out of Office event in Google Calendar using your employee account. Setting an Out of Office event allows colleagues to see that you are unavailable and helps improve communication by automatically reflecting your status in Google Calendar, Google Chat, and Google Meet.

Steps

  1. Sign in to your employee account and open Google Calendar.
  2. Select the Create button in the upper-left corner of the page.
  3. From the drop-down menu, select Out of Office.
  4. The event editor will open with the default title Out of Office. You may change the title if desired.
  5. Select the start date and end date for your absence.
  6. If you will be unavailable for the entire day, select All day.
  7. Choose whether to automatically decline:
    1. All meeting invitations, or
    2. Only new meeting invitations received during the selected time period
  8. If desired, modify the default decline message:"Declined because I am out of office."
  9. Review your settings and select Save.